The essence of EC members duties

Executive Committee

Attend the meetings regularly.
Attend EC meetings.
Take proper care of guests.

At the beginning of month: calendar!
Before each meeting:
club business
recognition – awards, running an event, personal achievements
voting in

Immediate Past President
Vice President Education
Vice President Membership
Vice President Public Relations
Sergeant at Arms
Committee Members


Presiding Officer, Club Constitution and Bylaws Oversee Distinguished Club Program and Calendar Recognise achievements
Schedule and chair club executive committee meetings
Ensure timely elections, by elections
Receive official correspondence from World Headquarters

Immediate Past President

Provide guidance / mentor
Serve as a resource to club officers and members.
Chair the nominating committee (elections)
Club Success Plan

Vice President Education

Arrange meetings – time / location
Education program: Submit award applications to World Headquarters
Orient new members to the Toastmasters educational program
Schedule educational sessions
Organise contests
Assign every new member a mentor

Vice President Membership

Recruit new members – membership building campaigns
Take care of guests – prospects – members
(Sign in guests on Easy Speak)
Voting in of new members
Collect initial dues payments and applications from new members, and submit them to the treasurer (Treasurer)
Conduct the induction ceremony

Vice President Public Relations

PR inside and outside
Brand manager
Facebook / social media


Regularly check and update Club Calendar
Remind club officers about monthly duties
Report new officers to World Headquarters
Update club meeting information in
Update any club data on
Email account. Handle the correspondence
Keep a copy of the Club Constitution and the Standard Bylaws for Clubs of Toastmasters International
Maintain club files, including applications, resolutions, and correspondence (certain materials must be kept for specific lengths of time)
Complete the Club Bylaws with important voted decisions after each EC meeting


Bank account
Collect and submit dues
Submit new member applications in
Settle accounts / pay bills
Collect members’ orders from TI shop

Sergeant at Arms

Club properties custodian
Goody box
Club meeting coordinator


Committee Members

Training Master / Mistress

Arrange and conduct workshops

VP Entertainment

Organise social occasions


Club website

IT Support Easy Speak

Be an expert on ES

Social Media Editor

FB fanpage, FB group, Website, Meetup, Twitter, LinkedIn


Custodian of educational materials

For TI description of duties go to: