The essence of EC members duties
Executive Committee
Attend the meetings regularly.
Attend EC meetings.
Take proper care of guests.
At the beginning of month: calendar!
Before each meeting:
club business
recognition – awards, running an event, personal achievements
voting in
induction
President
Presiding Officer, Club Constitution and Bylaws Oversee Distinguished Club Program and Calendar Recognise achievements
Schedule and chair club executive committee meetings
Ensure timely elections, by elections
Receive official correspondence from World Headquarters
Immediate Past President
Provide guidance / mentor
Serve as a resource to club officers and members.
Chair the nominating committee (elections)
Club Success Plan
Vice President Education
Arrange meetings – time / location
Easy-Speak
Education program: Submit award applications to World Headquarters
Orient new members to the Toastmasters educational program
Schedule educational sessions
Organise contests
Assign every new member a mentor
Vice President Membership
Recruit new members – membership building campaigns
Take care of guests – prospects – members
(Sign in guests on Easy Speak)
Voting in of new members
Collect initial dues payments and applications from new members, and submit them to the treasurer (Treasurer) Conduct the induction ceremony
Integration
Vice President Public Relations
PR inside and outside
Brand manager
Facebook / social media
Webmaster
Secretary
Regularly check and update Club Calendar
Remind club officers about monthly duties
Report new officers to World Headquarters
Update club meeting information in TI.org
Update any club data on TI.org
Email account. Handle the correspondence
Keep a copy of the Club Constitution and the Standard Bylaws for Clubs of Toastmasters International
Maintain club files, including applications, resolutions, and correspondence (certain materials must be kept for specific lengths of time)
Complete the Club Bylaws with important voted decisions after each EC meeting
Treasurer
Budget
Bank account
Collect and submit dues
Submit new member applications in TI.org
Settle accounts / pay bills
Collect members’ orders from TI shop
Sergeant at Arms
Club properties custodian
Equipment
Library
Goody box
Club meeting coordinator
Committee Members
IT Support Easy Speak
Be an expert on ES
Social Media Editor
Librarian
Custodian of educational materials
For TI description of duties go to:
https://www.toastmasters.org/leadership-central/club-officer-tools/club-officer-roles